Kaiplan is a wedding planning tool we built because we kept seeing couples juggle six or more apps to manage their budget, guest list, vendors, and seating, while The Knot and WeddingWire pushed paid vendor listings at them. Kaiplan puts budget, guests, vendors, and seating in one place. Plans start at $20/mo, or pay $100 once for lifetime access. We don't earn from vendor referrals.

How is Kaiplan different from The Knot?

The Knot and WeddingWire are marketplace platforms. Vendors can pay for extra visibility, which means the platforms are balancing couple experience with vendor revenue. Kaiplan earns its revenue directly from couples, so there is no financial incentive to push a paid listing over a better fit. Every recommendation you track in Kaiplan comes from your own research, not an ad buy.

What's the difference between the monthly plan and Lifetime?

Starter ($20/mo) and Pro ($35/mo) are month-to-month subscriptions you can choose after the full-app trial. The Lifetime tier is $100 once and includes everything in Pro with no recurring charges and no expiry.

Yes. Kaiplan is live now. Create your account to start the full app trial, then choose or confirm a plan later when you're ready to keep your budget, guest list, vendors, and seating in one workspace.

What's included in the Starter plan?

The Starter plan ($20/mo) includes a budget ledger that tracks real vendor quotes, guest list management, and a drag-and-drop seating chart. The Pro plan ($35/mo) adds a vendor contact tracker, a wedding website with RSVP, and role-based team access (invite your partner or planner with owner, editor, or viewer roles). The Lifetime tier ($100 once) includes everything in Pro - your data stays forever, and you can archive the wedding once it's done.

Plan the wedding in one connected workspace.

Kaiplan brings budget, guests, vendors, seating, and checklist planning into one calm place for couples and the people helping them plan. Pro adds your wedding website and RSVP flow.

Start planning See how it works

Paid by couples. No vendor ads or paid placements. Starts at $20/mo, with $100 lifetime if you would rather pay once.

The ledger, on the morning your florist quote lands. Totals reconcile in real time.

What we solve

What Kaiplan solves

Wedding planning gets hard when every decision changes three other lists. Kaiplan gives the plan one source of truth.

The plan gets split across too many places.

Budget numbers live in a spreadsheet, guest replies in another tool, seating in a diagram, and vendor notes in your inbox.

Free platforms have the wrong incentive.

Vendor marketplaces make money from visibility. Kaiplan is paid by couples, so the workspace can stay focused on your plan.

Every change creates more reconciliation work.

A new quote changes the budget. A new RSVP changes headcount and seating. Connected planning keeps those updates together.

How we solve it

How Kaiplan works

Start with the planning data you already have. Kaiplan turns it into a connected workspace for the rest of the engagement.

1

Start with the real numbers

Add your budget, vendor quotes, deposits, and remaining balances.
2

Bring in the people

Track guests, households, RSVP status, dietary notes, and helpers in one workspace.
3

Let changes flow

RSVPs feed seating, vendors connect to budget rows, and website replies return to the guest list.

Who it is for

Built for couples and their planning circle

Kaiplan is for the people responsible for one wedding: the couple, their partner, the family members helping, and the planner who needs clean information instead of screenshots.

Couples planning their own wedding
Partners sharing the planning work
Family helpers who need the right view
Planners supporting one couple's event

The connected workspace

Everything stays connected

The product is not six separate tools under one logo. The important wedding data moves with you.

Budget

Quotes, paid amounts, and balances

Guests

Households, RSVP status, and meal notes

Vendors

Contracts, notes, and contact details

Seating

Tables built from confirmed guests

Website

Published details with RSVP links

Checklist

Milestones tied to the wedding date

Kaiplan guest list table with columns for name, side, group, RSVP status, and dietary notes.

Kaiplan seating chart canvas with eight round tables, an unseated guest rail, and an inspector panel.

Kaiplan vendor tracker listing five vendors across categories with contract status and contact details.

Public wedding website for Sam & Jordan with hero, story, venue, registry, and RSVP sections.

Pricing

Simple pricing for one wedding

Start with the full app trial, then decide whether monthly, annual, or Lifetime fits the engagement.

Starter

$20/mo

Full-app 30-day free trial
Budget ledger with vendor quotes
Guest list management
Drag-and-drop seating chart
Wedding milestone checklist

Start free trial

Most complete

Pro

$35/mo

Full-app 30-day free trial
Everything in Starter
Vendor contact tracker
Wedding website + RSVP
Invite your partner or planner - role-based access (owner / editor / viewer), separate logins, no shared passwords
Wedding milestone checklist

Start free trial

Lifetime

$100 once

Everything in Pro
Pay once - yours forever
No recurring charges
Archive after the wedding - data stays forever

Get Lifetime access

Start a 30-day free trial with full app access. Choose a plan later.

Questions

Wedding planning and pricing questions

Why would I pay for Kaiplan instead of staying on free wedding apps?

Free wedding apps are usually marketplaces first. Kaiplan is meant to be the planning workspace: real quote tracking, guest coordination, vendor tracking, and seating in one place, with revenue coming from couples instead of vendor placements.
What happens after I start the trial?

You create your account first and get the full planning workspace for 30 days. Choose or confirm a plan later from inside the app when you know which billing model fits your engagement.
Which plan is the right fit if I only need Kaiplan for one wedding?

Starter begins at $20/mo if you want a month-to-month option. If you would rather make one decision and keep your planning workspace for the full engagement, the lifetime option gives you the full product without ongoing renewals.
Why is there a lifetime option?

A wedding is a finite planning project. $100 lifetime gives couples a way to pay once, keep access through the engagement, and avoid another subscription.
Does Kaiplan include a wedding checklist?

Yes — every Kaiplan wedding comes with a pre-built milestone checklist covering 60+ tasks from 12+ months out through the day-of. Check off tasks as you go, add your own, and track your overall progress at a glance.
Can I export my data?

Yes — your guest list, budget ledger, and vendor tracker are all exportable as CSV files directly from Settings. Your data is yours. We don't sell it, and you're never locked in.
What happens after the wedding?

Your Kaiplan account stays active. When you're ready, you can archive your wedding in one click — it becomes read-only, but all your data stays accessible and exportable forever. On the Lifetime plan, your account is never deleted. On monthly plans, data remains available for 30 days after cancellation.
Does Kaiplan use AI?

We're evaluating AI features for budget suggestions and vendor messaging. We'll ship them when they're accurate, not just fast. Until then, Kaiplan stays deterministic: every number on your ledger is something you or your vendor entered.