Plan the wedding in one connected workspace.
Kaiplan brings budget, guests, vendors, seating, and checklist planning into one calm place for couples and the people helping them plan. Pro adds your wedding website and RSVP flow.
Paid by couples. No vendor ads or paid placements. Starts at $10/mo, with $50 lifetime if you would rather pay once.
What we solve
What Kaiplan solves
Wedding planning gets hard when every decision changes three other lists. Kaiplan gives the plan one source of truth.
The plan gets split across too many places.
Budget numbers live in a spreadsheet, guest replies in another tool, seating in a diagram, and vendor notes in your inbox.
Free platforms have the wrong incentive.
Vendor marketplaces make money from visibility. Kaiplan is paid by couples, so the workspace can stay focused on your plan.
Every change creates more reconciliation work.
A new quote changes the budget. A new RSVP changes headcount and seating. Connected planning keeps those updates together.
How we solve it
How Kaiplan works
Start with the planning data you already have. Kaiplan turns it into a connected workspace for the rest of the engagement.
- 1
Start with the real numbers
Add your budget, vendor quotes, deposits, and remaining balances.
- 2
Bring in the people
Track guests, households, RSVP status, dietary notes, and helpers in one workspace.
- 3
Let changes flow
RSVPs feed seating, vendors connect to budget rows, and website replies return to the guest list.
Who it is for
Built for couples and their planning circle
Kaiplan is for the people responsible for one wedding: the couple, their partner, the family members helping, and the planner who needs clean information instead of screenshots.
- Couples planning their own wedding
- Partners sharing the planning work
- Family helpers who need the right view
- Planners supporting one couple's event
The connected workspace
Everything stays connected
The product is not six separate tools under one logo. The important wedding data moves with you.
Budget
Quotes, paid amounts, and balances
Guests
Households, RSVP status, and meal notes
Vendors
Contracts, notes, and contact details
Seating
Tables built from confirmed guests
Website
Published details with RSVP links
Checklist
Milestones tied to the wedding date
Pricing
Simple pricing for one wedding
Pick the billing model that matches your engagement, create your account, and continue into checkout with the plan already selected.
Starter
$10/mo
- 30-day free trial with card required
- Budget ledger with vendor quotes
- Guest list management
- Drag-and-drop seating chart
- Wedding milestone checklist
Most complete
Pro
$17.50/mo
- 30-day free trial with card required
- Everything in Starter
- Vendor contact tracker
- Wedding website + RSVP
- Invite your partner or planner - role-based access (owner / editor / viewer), separate logins, no shared passwords
- Wedding milestone checklist
Lifetime
$50 once
- Everything in Pro
- Pay once - yours forever
- No recurring charges
- Archive after the wedding - data stays forever
Starter and Pro include a 30-day free trial with card required at checkout. Cancel before day 30 to avoid the automatic charge. 50% off forever with LAUNCH50 - limited-time launch offer and applied automatically at checkout.
Questions
Wedding planning and pricing questions
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Why would I pay for Kaiplan instead of staying on free wedding apps?
Free wedding apps are usually marketplaces first. Kaiplan is meant to be the planning workspace: real quote tracking, guest coordination, vendor tracking, and seating in one place, with revenue coming from couples instead of vendor placements.
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What happens after I choose a plan?
You create your account first. After that, Kaiplan carries the plan you picked into the app so you can continue into secure checkout and start organizing the wedding in one place.
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Which plan is the right fit if I only need Kaiplan for one wedding?
Starter begins at $10/mo if you want a month-to-month option. If you would rather make one decision and keep your planning workspace for the full engagement, the lifetime option gives you the full product without ongoing renewals.
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Why is there a lifetime option?
A wedding is a finite planning project. $50 lifetime gives couples a way to pay once, keep access through the engagement, and avoid carrying another recurring subscription just to stay organized.
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Does Kaiplan include a wedding checklist?
Yes — every Kaiplan wedding comes with a pre-built milestone checklist covering 60+ tasks from 12+ months out through the day-of. Check off tasks as you go, add your own, and track your overall progress at a glance.
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Can I export my data?
Yes — your guest list, budget ledger, and vendor tracker are all exportable as CSV files directly from Settings. Your data is yours. We don't sell it, and you're never locked in.
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What happens after the wedding?
Your Kaiplan account stays active. When you're ready, you can archive your wedding in one click — it becomes read-only, but all your data stays accessible and exportable forever. On the Lifetime plan, your account is never deleted. On monthly plans, data remains available for 30 days after cancellation.
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Does Kaiplan use AI?
We're evaluating AI features for budget suggestions and vendor messaging. We'll ship them when they're accurate, not just fast. Until then, Kaiplan stays deterministic: every number on your ledger is something you or your vendor entered.