Kaiplan is a wedding planning tool we built because we kept seeing couples juggle six or more apps to manage their budget, guest list, vendors, and seating, while The Knot and WeddingWire pushed paid vendor listings at them. Kaiplan puts budget, guests, vendors, and seating in one place. Plans start at $10/mo with LAUNCH50 applied automatically, or pay $50 once for lifetime access. We don't earn from vendor referrals.

How is Kaiplan different from The Knot?

The Knot and WeddingWire are marketplace platforms. Vendors can pay for extra visibility, which means the platforms are balancing couple experience with vendor revenue. Kaiplan earns its revenue directly from couples, so there is no financial incentive to push a paid listing over a better fit. Every recommendation you track in Kaiplan comes from your own research, not an ad buy.

What's the difference between the monthly plan and Lifetime?

Starter ($10/mo, normally $20/mo) and Pro ($17.50/mo, normally $35/mo) are month-to-month subscriptions that start with a 30-day free trial and require a card at checkout. If you keep the plan, it charges automatically after day 30 unless you cancel. The Lifetime tier is $50 once, normally $100 once, and includes everything in Pro with no recurring charges and no expiry.

Yes. Kaiplan is live now. Create your account, choose the plan that fits your engagement, and continue into checkout when you're ready to move your budget, guest list, vendors, and seating into one workspace.

What's included in the Starter plan?

The Starter plan ($10/mo, normally $20/mo) includes a budget ledger that tracks real vendor quotes, guest list management, and a drag-and-drop seating chart. The Pro plan ($17.50/mo, normally $35/mo) adds a vendor contact tracker, a wedding website with RSVP, and role-based team access (invite your partner or planner with owner, editor, or viewer roles). The Lifetime tier ($50 once, normally $100 once) includes everything in Pro - your data stays forever, and you can archive the wedding once it's done.

Guest Hub

Guest List, RSVP, and Seating Resources

Guides and tools for guest lists, RSVP tracking, seating charts, invitations, save-the-dates, and guest-facing wedding details.

Planning Guides

9 resources

Wedding Seating Chart: Moving From a Spreadsheet to a Dedicated Tool Managing a seating chart in a spreadsheet is doable for 50 guests. Over 100, it becomes a real problem. Here is when to switch, how to do it, and what to look for in a seating tool.
How Much Does a 100-Person Wedding Cost? Full Budget Breakdown A realistic cost breakdown for a 100-guest wedding - itemized by vendor - with total estimates at budget, mid-range, and premium levels. Near the national average guest count.
How Much Does a 150-Person Wedding Cost? Complete Budget Breakdown A realistic cost breakdown for a 150-guest wedding by vendor category, with total estimates at budget, mid-range, and premium levels and tips for managing scale.
How Much Does a 200-Person Wedding Cost? Full Budget Breakdown A realistic cost breakdown for a 200-guest wedding by vendor category, with total estimates and guidance on managing logistics and costs at larger guest counts.
How Much Does a 50-Person Wedding Cost? A Complete Budget Breakdown A realistic cost breakdown for a 50-guest wedding - by vendor category - with total estimates at budget, mid-range, and premium levels and strategies to reduce spend.
Wedding Gift Registry Guide: How to Set Up a Registry That Actually Gets Used How to build a wedding registry guests will use - what platforms to choose, how many items to add, whether to include cash funds, and how to handle experience gifts.
Wedding Guest List Guide: How to Build and Manage Your List How to build a wedding guest list from scratch - setting a number, managing family expectations, handling plus-ones, and keeping the list organized through RSVP tracking.
Wedding RSVP Guide: How to Set Up, Track, and Handle Non-Responses How to manage wedding RSVPs - setting the right deadline, tracking responses in one place, and handling guests who don't respond without damaging relationships.
Wedding Seating Chart Guide: How to Assign Tables and Seats How to build a wedding seating chart - from organizing your guest list to deciding between escort cards and place cards, and avoiding the most common seating mistakes.

Best Apps & Tools

4 resources

Alternatives

3 resources

Head-to-Head Comparisons

5 resources

Pricing Breakdowns

3 resources

Frequently asked

Common Questions

When should couples start the guest list?

Start the guest list before venue shopping because guest count drives venue size, catering cost, invitations, rentals, and seating complexity.

When does seating become hard to manage?

Seating gets harder once RSVPs, family groups, meal choices, venue tables, and last-minute guest changes need to stay in sync.