Kaiplan is a wedding planning tool we built because we kept seeing couples juggle six or more apps to manage their budget, guest list, vendors, and seating, while The Knot and WeddingWire pushed paid vendor listings at them. Kaiplan puts budget, guests, vendors, and seating in one place. Plans start at $10/mo with LAUNCH50 applied automatically, or pay $50 once for lifetime access. We don't earn from vendor referrals.

How is Kaiplan different from The Knot?

The Knot and WeddingWire are marketplace platforms. Vendors can pay for extra visibility, which means the platforms are balancing couple experience with vendor revenue. Kaiplan earns its revenue directly from couples, so there is no financial incentive to push a paid listing over a better fit. Every recommendation you track in Kaiplan comes from your own research, not an ad buy.

What's the difference between the monthly plan and Lifetime?

Starter ($10/mo, normally $20/mo) and Pro ($17.50/mo, normally $35/mo) are month-to-month subscriptions that start with a 30-day free trial and require a card at checkout. If you keep the plan, it charges automatically after day 30 unless you cancel. The Lifetime tier is $50 once, normally $100 once, and includes everything in Pro with no recurring charges and no expiry.

Yes. Kaiplan is live now. Create your account, choose the plan that fits your engagement, and continue into checkout when you're ready to move your budget, guest list, vendors, and seating into one workspace.

What's included in the Starter plan?

The Starter plan ($10/mo, normally $20/mo) includes a budget ledger that tracks real vendor quotes, guest list management, and a drag-and-drop seating chart. The Pro plan ($17.50/mo, normally $35/mo) adds a vendor contact tracker, a wedding website with RSVP, and role-based team access (invite your partner or planner with owner, editor, or viewer roles). The Lifetime tier ($50 once, normally $100 once) includes everything in Pro - your data stays forever, and you can archive the wedding once it's done.

Budget Hub

Wedding Budget Resources

Budget guides, spreadsheet migration help, budget tools, and cost-control resources for couples who want clear numbers before they commit.

Planning Guides

9 resources

Wedding Budget Breakdown: Allocations by Category Standard wedding budget percentages by category: venue, catering, photography, music, florals, attire, and what the typical allocation looks like at different budget levels.
Why 74% of Couples Go Over Their Wedding Budget (And How to Avoid It) Why many couples go over their wedding budget, where hidden costs show up, and how to catch overruns earlier with real numbers instead of rough estimates.
How to Migrate Your Wedding Spreadsheet to a Planning App You built a wedding planning spreadsheet. Now you want to move it to an app. Here is what actually transfers, what you will need to re-enter manually, and how to decide if it is worth it.
Wedding Seating Chart: Moving From a Spreadsheet to a Dedicated Tool Managing a seating chart in a spreadsheet is doable for 50 guests. Over 100, it becomes a real problem. Here is when to switch, how to do it, and what to look for in a seating tool.
Wedding Budget Tracking Beyond Spreadsheets: When and How to Upgrade Your wedding budget spreadsheet works. But there are specific points where it stops being enough. Here is how to recognize those points and what to do about them.
When to Replace Your Wedding Spreadsheet With Planning Software You built a wedding spreadsheet. It is getting unwieldy. Here is how to decide whether planning software would actually help or just create more work.
How to Plan a Wedding on a Budget Practical strategies for planning a wedding on a tight budget - without sacrificing what matters most. Cut the right costs, not the wrong ones.
Wedding Budget Guide: How to Allocate and Track Every Dollar How to build a realistic wedding budget, allocate costs by category, and track spending so you don't hit an invoice surprise two months before the wedding.
Wedding Budget Spreadsheet: Categories, Tracking, and When to Upgrade How to build a wedding budget spreadsheet that actually works - categories to include, how to track deposits vs payments, and when a spreadsheet stops being enough.

Head-to-Head Comparisons

1 resource

Wedding Budget Apps vs Spreadsheets: When to Switch Spreadsheets win on flexibility. Budget apps win on integration. The tipping point: when you have multiple vendors, deposits, and a seating chart to manage simultaneously.

Free Tools & Templates

2 resources

Best Apps & Tools

3 resources

Frequently asked

Common Questions

What belongs in a wedding budget?

A useful wedding budget includes venue, catering, attire, photography, flowers, music, stationery, gratuities, taxes, and a contingency line for late surprises.

Should couples use a spreadsheet or a planning app?

A spreadsheet works early, but an app is easier once vendor quotes, guest count changes, payment due dates, and shared decisions start moving at once.