Kaiplan is a wedding planning tool we built because we kept seeing couples juggle six or more apps to manage their budget, guest list, vendors, and seating, while The Knot and WeddingWire pushed paid vendor listings at them. Kaiplan puts budget, guests, vendors, and seating in one place. Plans start at $10/mo with LAUNCH50 applied automatically, or pay $50 once for lifetime access. We don't earn from vendor referrals.

How is Kaiplan different from The Knot?

The Knot and WeddingWire are marketplace platforms. Vendors can pay for extra visibility, which means the platforms are balancing couple experience with vendor revenue. Kaiplan earns its revenue directly from couples, so there is no financial incentive to push a paid listing over a better fit. Every recommendation you track in Kaiplan comes from your own research, not an ad buy.

What's the difference between the monthly plan and Lifetime?

Starter ($10/mo, normally $20/mo) and Pro ($17.50/mo, normally $35/mo) are month-to-month subscriptions that start with a 30-day free trial and require a card at checkout. If you keep the plan, it charges automatically after day 30 unless you cancel. The Lifetime tier is $50 once, normally $100 once, and includes everything in Pro with no recurring charges and no expiry.

Yes. Kaiplan is live now. Create your account, choose the plan that fits your engagement, and continue into checkout when you're ready to move your budget, guest list, vendors, and seating into one workspace.

What's included in the Starter plan?

The Starter plan ($10/mo, normally $20/mo) includes a budget ledger that tracks real vendor quotes, guest list management, and a drag-and-drop seating chart. The Pro plan ($17.50/mo, normally $35/mo) adds a vendor contact tracker, a wedding website with RSVP, and role-based team access (invite your partner or planner with owner, editor, or viewer roles). The Lifetime tier ($50 once, normally $100 once) includes everything in Pro - your data stays forever, and you can archive the wedding once it's done.

Vendor Hub

Wedding Vendor Planning Resources

Vendor research, contract, quote comparison, venue, photographer, caterer, officiant, and vendor-management resources in one hub.

Planning Guides

20 resources

Cost of a Wedding Planner: Ranges, Packages & Tradeoffs What wedding planners charge in 2026: full-service, partial, and day-of coordinator rates. When it's worth the cost and when software is enough.
Wedding Planner vs Planning Software: Which Do You Need? When to hire a wedding planner, when software is enough, and how to use both. Decision framework for self-planning couples comparing costs and tradeoffs.
What Does a Wedding Planner Do? Roles and Responsibilities What wedding planners actually do: full-service, partial, and day-of coordinator roles explained. What software can replace and what it can't.
How to Migrate Your Wedding Spreadsheet to a Planning App You built a wedding planning spreadsheet. Now you want to move it to an app. Here is what actually transfers, what you will need to re-enter manually, and how to decide if it is worth it.
Wedding Seating Chart: Moving From a Spreadsheet to a Dedicated Tool Managing a seating chart in a spreadsheet is doable for 50 guests. Over 100, it becomes a real problem. Here is when to switch, how to do it, and what to look for in a seating tool.
How to Compare Wedding Vendor Quotes: A Workflow for Organized Couples A practical system for collecting, organizing, and comparing vendor quotes across multiple categories during wedding planning. Built for couples who want to make decisions on actual data.
Wedding Budget Tracking Beyond Spreadsheets: When and How to Upgrade Your wedding budget spreadsheet works. But there are specific points where it stops being enough. Here is how to recognize those points and what to do about them.
When to Replace Your Wedding Spreadsheet With Planning Software You built a wedding spreadsheet. It is getting unwieldy. Here is how to decide whether planning software would actually help or just create more work.
Wedding Planning Without Vendor Ads Pushing You Toward Paid Listings Most wedding planning platforms make money from vendor advertising, which means every recommendation is influenced by who pays the most. Here is how to plan without that interference.
How to Research and Compare Wedding Vendors Without Relying on Advertising Platforms A guide for research-first couples who want to evaluate wedding vendors based on data, not paid placements. Covers how to get real pricing, verify reviews, and use software that does not sell your attention to vendors.
How to Choose a Wedding Venue: A Step-by-Step Guide How to choose a wedding venue without overpaying or missing key contract terms. What to look for, what to ask, and how to compare venues accurately.
How to Hire a Wedding Caterer: A Step-by-Step Guide How to hire a wedding caterer - from setting your per-person food budget to scheduling tastings and reviewing contracts before your date is booked.
How to Hire a Wedding Photographer: A Step-by-Step Guide How to find and hire the right wedding photographer - from defining your style to reviewing contracts and booking before your preferred date is gone.
How to Manage Wedding Vendors: A Step-by-Step Guide How to manage multiple wedding vendors without losing track of payments, contacts, or day-of logistics. What to collect, what to track, and how to stay in control.
Wedding Budget Spreadsheet: Categories, Tracking, and When to Upgrade How to build a wedding budget spreadsheet that actually works - categories to include, how to track deposits vs payments, and when a spreadsheet stops being enough.
Wedding Contract Guide: What Every Vendor Contract Should Include What to look for in wedding vendor contracts - the terms that protect you, the red flags that don't, and what to do when a vendor contract is missing key provisions.
Wedding Officiant Cost Guide: What Officiants Charge and Your Options at Every Budget What a wedding officiant costs - from a friend ordained online to professional celebrants - plus what the ceremony fee actually includes and how to choose the right option.
Wedding Vendor Management Guide: How to Track Every Vendor How to manage wedding vendors from first booking to wedding day - what information to collect, how to track deposits, and how to prevent day-of communication failures.
Wedding Venue Checklist: Questions to Ask Before You Sign A complete checklist of questions to ask and details to verify before signing a wedding venue contract - so you know what you're paying for and what the real constraints are.
Wedding Venue Cost Guide: What Venues Actually Cost and How to Compare Them Wedding venue rental costs by tier - from community halls to ballrooms - what's included, what's not, and how to evaluate whether a venue's total cost fits your budget.

Head-to-Head Comparisons

2 resources

Free Tools & Templates

2 resources

Best Apps & Tools

5 resources

Alternatives

1 resource

Aisle Planner Alternative for Couples (Not Pro Planners) Aisle Planner is built for professional wedding planners, not couples. Kaiplan starts at $10/mo (or $50 lifetime) with LAUNCH50 and the same planning depth minus the business tools you don't need.

Pricing Breakdowns

1 resource

Aisle Planner Pricing 2026: What Couples Actually Pay Aisle Planner is primarily a pro tool with couple-facing pricing. Here's what couples pay vs what wedding planners pay, and whether it's worth it for self-planning.

Frequently asked

Common Questions

How should couples compare wedding vendors?

Compare scope, availability, included services, cancellation terms, payment schedule, staffing, communication style, and total quoted cost.

What is the risk with vendor directories?

Some directories mix organic results with paid placement, so couples should verify reviews, contracts, and quotes outside the listing page.