FREE TOOLS
Six instruments for the analogue planner.
Spreadsheets and PDFs for the parts of wedding planning that live outside any app. Download free, no account required.
BUDGET
Wedding Budget Template
Most budget tools hand you national cost averages. This spreadsheet tracks what your vendors actually quoted — deposit paid, balance remaining, payment due dates. When a new quote lands you can see what it does to the rest of your wedding before you reply. Works in Google Sheets and Excel.
TIMELINE
Wedding Day-of Timeline Template
A minute-by-minute schedule from getting-ready through vendor load-out. Covers ceremony, cocktail hour, reception, and the gap most couples miss between photos done and guests seated. Adapt the blocks to your venue's specific constraints without starting from scratch.
VENDORS
Vendor Interview Question List
The questions to ask photographers, caterers, florists, and coordinators before you sign anything. Structured so you can compare answers from multiple vendors on the same criteria — cancellation policy, overtime fees, second-shooter coverage — in the same sitting.
VENDORS
Vendor Red Flag Checklist
Warning signs buried in vendor contracts and sales conversations. Catches vague language around cancellation, missing payment schedules, high-pressure booking tactics, and substitution clauses that let a vendor swap in someone you never met. Read before you sign.
TOOLS
Wedding App Comparison Scorecard
A side-by-side evaluation sheet for comparing planning apps. Score each tool on the features that matter for your planning style — budget tracking, RSVP management, seating, vendor contact storage. Cuts through the feature-page marketing to what you will actually use.
BUDGET
Hidden Cost Calculator Worksheet
A line-item worksheet for the costs that appear after the initial quote: vendor gratuities, delivery fees, dress alterations, day-of coordination, overtime charges, and the ceremony musician nobody budgeted for. Catches the surprise costs before they become one.
Why these exist
We built Kaiplan because couples kept telling us the same thing — the free wedding planning tools pushed biased vendor recommendations, and their budgets kept falling apart because those tools showed average estimates instead of real quotes. We built these templates from the same problems couples kept describing. The budget template tracks actual vendor quotes. The hidden cost worksheet catches the line items that appear after the initial quote. The vendor red flag checklist came from patterns couples described in contracts that went sideways. If you want everything connected in one workspace instead of separate files, that is what Kaiplan is for.
Ready for the budget, guest list, seating, and vendors in one place? Open Kaiplan →